Automation Consultant · Zapier · Make · n8n · GoHighLevel · AI
You didn't start your business to do data entry.
I build custom automation systems for coaches, consultants, and agency owners. They eliminate 10 to 25 hours of manual work per week. Built, tested, documented, handed off.
30 minutes. No pitch. You leave with your top 3 automation opportunities either way.
What does Automate With Rox do?
Automate With Rox is a freelance automation consultancy run by Roxli Cahayag, based in Manila, Philippines, serving clients in the US, UK, Canada, and Australia. I build custom workflow automation and AI systems for service businesses: online coaches, consultants, and small agency owners.
Platforms: Zapier, Make, n8n, and GoHighLevel, with OpenAI and Claude API integrations where AI adds real leverage. Typical outcome: 10 to 25 hours of manual work eliminated per week. Every system ships with documentation so your team can run it without me.
Projects start at $500 and are scoped individually after a free 30-minute discovery call. 13 automation systems delivered to date across lead follow-up, CRM pipelines, financial reporting, AI email triage, and content workflows.
What gets built
Six ways I take manual work off your plate. Every project is scoped and quoted individually after a free discovery call. Prices are starting estimates.
Workflow Automation
From $500
End-to-end automation of repetitive processes in Zapier, Make, or n8n. The copy-paste loops disappear.
10–25 hrs/week eliminated
Best for: teams stuck in manual copy-paste loops
AI-Powered Automations
From $800
OpenAI and Claude API integrations that classify, draft, and extract, inside your existing workflow.
2–5× lead response rate
Best for: first-draft writing and manual sorting work
CRM Automation & Pipeline
From $1,500
GoHighLevel setup with custom stages, lead scoring, and follow-up that fires itself.
100% of leads followed up, every time
Best for: coaches, consultants, and agencies
API & Custom Integrations
From $600
Custom webhook and REST API bridges with error handling and retry logic built in.
Tools that finally talk to each other
Best for: niche tools and failing connectors
Financial Automation
From $500
Invoicing, reconciliation, and bookkeeping flows across Stripe, Xero, and QuickBooks. Built with accounting-level accuracy.
Zero manual data entry
Best for: manual Stripe/PayPal to books transfers
Process Optimization Consulting
From $500
An audit that maps where your hours go and ranks every automation opportunity by ROI.
A prioritized automation roadmap
Best for: operationally chaotic businesses
Before and after automation
The shift isn't subtle. It's the difference between running your operations and your operations running you.
| Before | After |
|---|---|
| Hours lost to manual data entry | Workflows run themselves |
| Leads falling through the cracks | Every contact nurtured by the pipeline |
| Inconsistent, memory-based processes | Documented, repeatable systems |
| Disconnected tools | Real-time sync between everything |
| Reactive firefighting | Operations with leverage |
How I work
Nothing gets built until you've approved a documented blueprint. Most single-system builds go live in 5–7 business days.
Discovery Call
We map your processes and find where the hours leak. Free, 30 minutes.
Process Mapping
I document the full system design. You approve it before anything gets built.
Automation Build
Built in your stack with proper logic and error handling. You don't touch a tool.
Testing & QA
Tested against real data and edge cases before it ever goes live.
Handoff & Support
Live walkthrough plus documentation your team can run without me.
13 systems, 4 platforms, zero manual steps left behind
Real builds across n8n, Make, Zapier, and GoHighLevel. Each one killed a manual process for good. Click any system for the full problem → build → result breakdown.
AI Voice Receptionist
Inbound calls handled 24/7: bookings, reschedules, cancellations. No human receptionist.
Read the case study →
AI Customer Support Workflow
Support tickets answered automatically from the business's own knowledge base.
Read the case study →
AI Agent Email Workflow
Multi-agent system triages email and drafts first responses autonomously.
Read the case study →
Marketing Sales Funnel Automation
No lead goes uncontacted: scoring, sequences, and agent assignment on autopilot.
Read the case study →
ASMR Video Creator
Video content generated and published to YouTube end to end, hands off.
Read the case study →
Automated Financial Reporting
Xero data flows to reconciled reports automatically. Zero manual entry.
Read the case study →
Asana to Xero Sync
Tasks and financials stay in sync both ways. No more cross-referencing.
Read the case study →
Gmail Attachments Sorter
AI reads, classifies, and files every attachment. Email triage eliminated.
Read the case study →
Automated Leads Enrichment
Sales gets warm, enriched, pre-drafted leads. Research time: zero.
Read the case study →
Complete Lead Action Automation
Every deal stage change fires the right email and file structure automatically.
Read the case study →
AI Content Repurposing
One recording becomes published content across platforms. No editing sessions.
Read the case study →
Lead Capture, Score & Assign
Leads scored, routed, and actioned in seconds. Nothing sits in an inbox.
Read the case study →
Appointment Confirmation
Every booking triggers the right tags, emails, and pipeline updates. Zero manual CRM work.
Read the case study →
The specialist behind the systems
I'm Roxli Cahayag. I came into automation from accounting, which means I start with how your business actually operates, not with the shiniest tool. Success gets measured in hours saved, errors eliminated, and revenue recovered. Not in how many automations got built.
- Accounting background. I understand operations and the numbers behind them. Reconciliation isn't a foreign word.
- Business-first thinking. The process picks the tool. Never the other way around.
- Full-stack execution. Strategy, build, testing, and documentation from one person.
- AI-native. OpenAI and Claude integrations where they create real leverage, skipped where they don't.
- Documented handoff. Every system ships with docs your team can run without me.
Tools & platforms
Questions, answered straight
The things people ask before booking a call.
How much does an automation project cost?
Projects start at $500. Workflow automation starts at $500, AI-powered automations at $800, and full GoHighLevel CRM builds at $1,500. Every project is scoped and quoted individually after a free 30-minute discovery call, so you know the exact price before anything gets built.
Which automation platform should I use: Zapier, Make, or n8n?
It depends on the process, not the hype. Zapier is fastest for simple app-to-app triggers. Make handles complex multi-step logic and data transformation at lower cost. n8n is best for advanced AI workflows and full control. I work in all three plus GoHighLevel, so the recommendation follows your process, never a tool bias.
How long does an automation build take?
Most single-system builds go live in 5–7 business days: audit call, documented blueprint, build, testing, then a live handoff walkthrough. Larger CRM or multi-workflow projects get their own timeline scoped on the discovery call.
Do you work with clients outside the Philippines?
Yes. I'm based in Manila and work primarily with clients in the US, UK, Canada, and Australia. Builds run async with clear documentation, and calls are scheduled in your timezone.
What happens on the free discovery call?
30 minutes. We map where your hours actually go, identify your highest-ROI automation opportunities, and I give you an honest assessment. If automation isn't the right fix yet, I'll say so. No pitch, no pressure.
Can you fix an automation someone else built?
Yes. Broken Zapier zaps, half-finished Make scenarios, and GoHighLevel workflows that fire wrong are common starting points. I audit what exists first, then repair or rebuild. You get documentation so it doesn't become a black box again.
Do your automations use AI?
Where it earns its place. 5 of my 13 delivered systems include AI: OpenAI and Claude APIs for email triage and drafting, RAG knowledge bases for customer support, AI classification for sorting documents. AI is a component in the workflow, not the product.
Ready to reclaim your time?
Book a free 30-minute discovery call. Here's what you'll walk away with:
- A map of the activities costing you the most time
- Your highest-ROI automation opportunities, ranked
- An honest assessment. If automation isn't the fix, I'll tell you.
- A clear picture of what's possible in your stack